Public Programmes Officer – External Relations – 56626 – Grade 6
Department of External Relations
Location: University of Birmingham, Edgbaston, Birmingham UK
Full time starting salary is normally in the range £27,511 to £30,046, with potential progression once in post to £33,797
Part time 0.6FTE/Permanent
Closing date – 17th June 2021
The University of Birmingham (UoB) is one of the UK’s first civic universities. Using this as a springboard in 2021 the University will open The Exchange, a new civic-facing facility in the heart of the city centre as a focus for its public engagement activities. In anticipation of the opening of The Exchange, UoB established a new Public Engagement function under the leadership of a Director of Public Engagement. The purpose of the new function is to improve the coordination and quality of UoB’s public engagement activities and to ensure high-quality, relevant and audience-facing public engagement that engages the public – regionally, nationally and internationally – in the research, teaching and collections of the University, growing awareness, understanding, reputation and public value.
This is a fantastic opportunity for an early career public engagement professional to help shape and deliver public engagement at a leading university.
You will support the development and delivery of UoB’s public engagement activities at its new city centre facility, The Exchange, UoB campus and elsewhere, with a particular focus on creating and delivering a vibrant and relevant public programme that engages existing and new audiences in the University’s research and collections. And you will ensure that programmes and activities are promoted online and through social media channels.
a. To work with Public Engagement, External Relations and College staff to help identify research-led annual public engagement themes and research content and to identify opportunities for new and innovative public programming,
b. To support the planning, development, delivery and coordination of creative and thought-provoking public engagement activities at The Exchange, UoB campus and elsewhere to enhance the appeal of, and to provide new opportunities to experience and engage with the University’s research and collections, across agreed audiences – regionally, nationally and internationally, and to lead on delegated thematic areas and/or projects.
c. To work with the Public Programmes Manager and UoB’s Equality and diversity staff to ensure the University’s public engagement offer at The Exchange, on campus and elsewhere is as physically and intellectually accessible to as many people as possible.
d. To work with the Public Programmes Manager, and wider UoB staff as necessary, to compile and maintain the annual public programme calendar in order to better coordinate UoB-wide public engagement activity.
e. To work with the Public Programmes Manager to devise and deliver agreed audience development activities, projects and initiatives in support of the University’s emerging Audience Development Plan, working closely with the Community Engagement Coordinator to identify and work with target communities.
f. To support and enable the marketing and promotion of the public programme by preparing and compiling activity outlines and sourcing images for print publications, social media and online, to maximise access and participation; liaise with communications, engagement and digital colleagues to deliver and support the implementation of the annual public engagement marketing and communications plan, especially digital and social media activity.
g. To plan, oversee and monitor the day-to-day delivery of the public programme at The Exchange and on campus, working closely with key internal partners to ensure effective operational coordination, including event signage and management. Ensuring appropriate risk assessments and safeguarding measures are in place.
h. Provide practical support and guidance to teams delivering public programming activities including academic staff, students and volunteers.
i. To support the evaluation of public programmes activities as part of a continuous improvement programme.
j. To work with the Public Engagement Officer to maintain accurate records of public engagement activity and to prepare reports and presentations to support functional reporting and funding applications.
k. To develop expert knowledge and professional practice in public programming and interpretation, providing advice and guidance to colleagues across the function and wider University, as necessary.
l. To establish and maintain excellent and respectful relations with UoB colleagues, especially ER staff in Communications and Engagement, Digital and International teams, College-based staff and staff across Professional Services.
m. To participate as an active and responsible member of the Public Engagement team and contribute to the development of policies, strategies and practice that work to remove barriers to public engagement with the University.
n. To represent the Public Engagement function at agreed external events, ensuring that UoB’s research and public engagement activities are promulgated regionally, nationally and internationally to enhance the reputation of the University and to act in every way to preserve the University’s reputation and good name in all areas of work and be fully committed to openness and transparency.
- Educated to graduate level and/or with experience of public programming and/or science communication for a range of audiences
- Understanding of audiences and public engagement through effective programming
- Excellent written and verbal communication skills
- Ability to manage multiple priorities
- Ability to work effectively across different teams
- Significant experience of administrative support within a busy and evolving environment
- Ability to adapt to new challenges and strong teamwork skills
- Demonstrate energy, determination and resilience
- Demonstrate the External Relations Values and Behaviours
- Excellent interpersonal skills with an ability to engage a wide range of internal and external stakeholders
- Ability to communicate effectively, to persuade and influence, and engage across the University
- Ability to think creatively about opportunities and threats, to face conflict and look for common ground on which to build
- Network across the university to draw on the skills, knowledge and experience in different departments
- Ability to champion Public Engagement internally and externally
Valuing excellence, sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.