Project Manager

Contract Fulltime University of Birmingham
  • Post Date : June 4, 2021
  • Salary: £41526 - £49533
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Job Description

Project Manager – AMCASH – School of Metallurgy and Materials – 55558 – Grade 8

– (210000S3)

PROJECT MANAGER – AMCASH – 55558

Position Details

Area: School of Metallurgy and Materials in the College of Engineering and Physical Sciences
Salary: Full time starting salary is normally in the range £41,526 to £49,533 with potential progression once in post to £55,750
Band/Grade: Grade 8
Hours: Full time
Duration: Fixed-term until 31 March 2023
Location: University of Birmingham, Edgbaston, Birmingham, UK
Closing Date: 16 June 2021

This post will be part-funded by the European Regional Development Fund.

Further information about the School of Metallurgy and Materials is available on http://www.birmingham.ac.uk/schools/metallurgy-materials.

JOB SUMMARY

The Project Manager will have the remit of managing a high value ERDF funded project in the School of Metallurgy and Materials. Within this capacity the job will provide strategic direction and management to ensure the £7M AMCASH project delivers in line with 5 Local Enterprise Partnership (LEP) areas (Greater Birmingham and Solihull LEP, Black Country LEP, Coventry & Warwickshire LEP, The Marches LEP and Stoke-on-Trent and Staffordshire LEP. The Project Manager will be answerable and directly responsible to the Project Director for delivery of all aspects of this project.

As Manager for the project, the post holder will be responsible for day to day operational management of the project and the successful delivery of contracted outputs. The task will necessitate co-ordinating and managing the efforts of over thirty staff involved in all aspects of project delivery in addition to supporting direct project staff.

The Project Manager will be responsible for ensuring that all ERDF requirements for reporting and auditing are met for the duration of the project and will also be responsible to the Head of School in Metallurgy and Materials for reporting progress on the project, and for alerting senior management to any major potential risks to the project delivery. The Project Manager will be required to ensure that all aspects of project delivery are completed in line with University policies. At times the Project Manager may also be required to advise on Project Management and ERDF regulations to other appropriate School funded projects.

The Project Manager will be responsible for identifying appropriate opportunities for new business that emerge during the delivery of the project. Such opportunities will need to be reported to the relevant College Research and Knowledge Transfer team or to Research and Support Services.

The AMCASH project is a £7M, part European Regional Development Fund (ERDF) funded initiative to assist regional SMEs in adopting new technologies in material characterisation and simulation through equipment demonstrators and knowledge transfer.

MAIN DUTIES/RESPONSIBILITIES

1. Shaping and implementing strategic plans and leading project management of the project

Be responsible for delivery of the project to successful conclusion. Duties include:

  • Make major contributions to and shape the strategic direction of the project as a senior manager involved in the delivery of the project, and through active participation on the Project Management Board
  • Create and maintain an overall Project Management Plan for the whole project using well established project management principles and practices (creating schedules using PM software where appropriate)
  • Using a highly developed knowledge of project and technology management principles and practice, to distribute and delegate tasks to the diverse and extended project team through intermediary management in a timely manner to ensure successful delivery of the project
  • Plan, organise and maintain a regular schedule of project review meetings ensuring all relevant parties maintain an adequate level of attendance
  • Deploy high level leadership skills and set appropriate quality standards to keep the project on track and to keep the extended team aligned with the strategic objectives of the project
  • Establish effective networking relationships with managers at an appropriate level on other projects and corporate services, influencing University leaders to ensure all necessary resources are available and fit for purpose in delivering the project
  • Constantly evaluate project activities and make recommendations to the academic lead of Head of School on potential changes to the project plans to ensure the aims of the project are addressed during the delivery of the project and implement improvement solutions
  • Proactively identify business opportunities which emerge from the project and are aligned with the ambitions of the School to develop material characterisation and simulation as a key theme in generating research income
  • Be involved in strategic decision making and planning of other ERDF projects based within the School of Metallurgy & Materials

2. Monitoring, Evaluation, Reporting, and Dissemination of Project Activity

  • Develop a comprehensive evaluation strategy for the project, which is in line with the proposal
  • Ensure that all required measurement and evaluation information is gathered by all project partners in a timely fashion
  • Establish and implement reporting procedures which meet the requirements of the customer (ERDF), and ensure all necessary data is gathered in a timely and efficient manner
  • Receive, referee and peer review evaluation data on a regular basis to ensure that the project stays on course for successful delivery, and provide early visibility of deviations from the project plan
  • Referee, edit and deliver reports to ERDF in line with the agreed plan, and regularly ensure that Ministry of Housing, Communities and Local Government (MHCLG) are satisfied with the reports and the data provided to them
  • Ensure that project participants are all appraised of the information reported to ERDF, and of any feedback received
  • Provide reports and verbal presentations to the Project Management and Strategic Management Boards to ensure that all members are aware of key points of progress and any issues which need senior management intervention

3. Financial Management and Reporting

  • Ensure records are maintained of match funded contributions, planned expenditure profiles, and cash flow to ensure that the full project value can be recovered from ERDF
  • Ensure that suitable records of all allowable costs are maintained by the University of Birmingham
  • Provide leadership and expertise to colleagues regarding the maintenance of accurate records of expenditure and allowable costs
  • Communicate and where appropriate determine and delegate budgets to key task managers
  • Ensure appropriate monitoring, control and audit of all project expenditure within the University
  • Approve expenditure in line with delegations and the project budget, escalating decisions on any novel contentious issues to the Project Director
  • Provide financial reports to ERDF and to the School and College management teams at least quarterly, and more frequently if expenditure materially deviates from the plan in the proposal

4. Risk Management

  • Use own professional expertise to create a project risk register, building on the register produced during project start up and the preparation of the bid
  • Determine need to acquire additional independent professional expertise to evaluate risks and/or mitigation options
  • Ensure the project risk register is maintained and updated throughout the life of the project
  • Regularly update the Project Director on the status of the risk register
  • Communicate the risk register with all key task leaders both within and outside the University, influencing senior management to ensure risk mitigation and issues resolution plans are in place and implemented as required
  • Establish, lead and promote a culture throughout the project team of providing an early warning to the management team of potential risks
  • Deploy appropriate resources across the project team to mitigate risks as they emerge using own experience to determine when this approach is appropriate

5. Working with Project Staff

  • Day to day engagement with the Business Engagement Manager & Business Engagement Officer
  • Engagement of a diverse and extended team of cross-functional staff across the University
  • Lead recruitment initiatives at the University of Birmingham including preparation of job descriptions and liaising with HR and the Project Director to ensure appropriately skilled staff are recruited at the right time
  • Co-ordinate and prioritise day to day workload across the extended multi-functional project team to ensure that key deliverables are met in a timely manner
  • Liaise with the appropriate contacts the sponsor, MHCLG, and resolve any staff related issues which may emerge during the lifetime of the project
  • Provide mentoring and coaching to other staff undertaking project management activities with the College/School of Metallurgy and Materials

PERSON SPECIFICATION

Essential

  • Educated to degree level
  • Considerable and high level project management experience in high technology or research oriented environment, particularly having evidence of successful delivery of projects
  • Formal Project Management qualifications such as APMP, Prince 2 or MSP
  • Experience of managing large financial budgets along with experience of budget planning and forecasting
  • Ability to interpret complex guidelines, rules and regulations.
  • Experience of working to reporting structures and producing audit trails
  • Experience of running projects with significant numbers of staff and motivating staff across a wide range of disciplines to deliver to deadlines
  • Excellent team-working and communication skills being able to keep the team fully appraised of key issues, and also comfortable in briefing and influencing senior management
  • Proven ability to meet targets, milestones and contracted outputs and work to deadlines
  • Ability to rapidly assimilate complex technologies and key issues and present these in a credible fashion
  • Competent IT user- Microsoft packages, email, internet, and project management tools

Desirable

  • Degree level in a subject relevant to EPS, preferably a further degree
  • Successful delivery of projects for regional or national government and involving match funding contributions from partners
  • Experience of technology transfer particularly involving development and transitioning of technology from low/mid high technology readiness levels for use by SMEs
  • Significant experience of setting up and managing project record systems so that they meet the needs of the team, the customer, and any audit requirements
  • Experience of working with higher education and commercial sectors
  • Knowledge and understanding of business engagement and knowledge transfer in the contact of HE sector
  • A broad knowledge of materials including metal, ceramic and polymers and their processing such that they can understand and interpret the clients’ needs

For informal enquiries please contact Rooqia Malik r.malik@bham.ac.uk

Valuing excellence, sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.

Primary Location GB-GB-Birmingham
Work Locations Birmingham Research Park Limited Research Park Vincent DriveEdgbaston Birmingham B15 2SQ
Job Manager
Organization Engineering and Physical Sciences
Schedule Regular
Full-time
Job Posting 25.05.2021, 6:00:00 PM
Grade (for job description) Grade 8
Salary (Pay Basis) 41,526.00
Maximum Salary 55,750.00
Advert Close Date 16.06.2021, 5:59:00 PM

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