Apprentice Surveying Technician – Estates – 97592 – Apprentice Grade 6
University of Birmingham, Edgbaston, Birmingham UK
Full time starting salary is £22,008.80, with progression after 12 months to £27,511 a year
Apprentice Grade 6
Fixed Term Contract for 24 months.
Closing Date: 27th June 2021
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.
We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.
Find out more about the benefits of working for the University of Birmingham
Job context and Apprenticeship Summary
This is an exciting new apprenticeship role with great potential for career development working in the Capital Development Team managing a broad range of capital development projects and irregular maintenance schemes.
The aim of this post is for the apprentice to gradually take on managing a range of skills and/or a group of services that can be labelled as Capital Development Project Management. These projects will be wide ranging, often of significant monetary value and involve multiple University and external stakeholders.
Effective project management, combining resources and activities, is vital to the success of any organisation. In terms of this apprenticeship, project management involves multi-disciplinary technical activities within the built environment and the management of the impact upon people and the workplace.
The Apprentice Surveying Technician will build their knowledge and expertise in undertaking sometimes complex surveys and project managing schemes in addition to learning about our other various services, including contract administration, employer’s agent, project monitoring, specification writing, and condition surveys. The apprentice will also work with others within the wider multi-disciplinary team and contribute to the associated deliverables for projects in this area.
Main duties the apprentice will learn
As an Apprentice Surveying Technician you will contribute to the delivery of technical solutions, providing support to a Senior Project Manager and other members of the wider Capital Development team. Your main responsibilities will include:
- Supporting the wider team to gain a broader understanding of Building Surveying and Project Management. This will involve sharing learning and best practise with colleagues and relevant stakeholders.
- Supporting the project management team as required in the delivery of technical outputs of projects and the seamless sharing of information with other disciplines within the office.
- Support Estates Office objectives and our goal to maintain customer service excellence.
- Carry out inspections and condition surveys and contribute to the preparation of reports, confirm the required scope of adaptation work within the properties, including defect diagnosis with priorities, recommendations and costings.
- Obtaining and understanding internal customer’s requirements, working from written information and from discussions with users; setting these out in the form of a brief.
- Contribute to providing technical advice on the feasibility, practicality and estimated costs of sometimes complex project enquiries submitted by University departments.
- Participate in the selection, briefing, appointment, and management of external consultants.
- Assist in briefing external consultant partners on scheme requirements and what is required of them.
- Provide technical expertise to contribute to discussions at the design stage of new projects or irregular maintenance schemes, particularly on the brief, specifications, programme, and feasibility.
- Assist with the design and specification of building projects from outline proposals to the completion of the tender process.
- Develop and maintain a risk register for each project, identifying emerging issue and solutions with the project team, implement mitigation activities, and evaluating their effectiveness.
- Managing project budgets by administering an effective change control process and report on expenditure and cash-flow regularly to the Senior Project Manager to ensure project expenditure and commitments remain in line with governance approvals.
- Effectively monitor and control quality in design and construction to meet University requirements set out in the Estates design, accessibility, and sustainable design guides, and any other guidance that may be relevant to each task.
- Prepare detailed reports, schedules, specifications, drawings, diagrams, and estimates relating to both minor and major works including adaptations, refurbishment, improvements, alterations, and new build schemes.
- Assist with contract administration and supervise Contractors in carrying out both minor and major works including adaptations, refurbishment, improvements, alterations, and new build schemes.
- Monitor the performance of Consultants and Contractors during the design and construction phases of the project, ensuring that the appropriate standards and quality of work is achieved.
- Complete all necessary paperwork and administration for projects, with support from the Senior Project Manager.
- Ensure that all work undertaken complies with relevant statutory legislation, codes of practice and professional guidance documents and statutory regulations including Building, Planning, Listed Building, CDM, and Health and Safety at Work.
- Contribute to the development and implementation of strategies to effectively deliver projects
Customers & Framework Partners
- Engage with staff both within Estates and in other departments at the University, maintaining and building good working relationships.
- Collaborate with external partners, building strong relationships.
- Understand the principles, policies and values of the University in terms of customer service and how to deal with the challenges of delivering successful projects in a live campus environment.
- Ensure the successful delivery of Capital Projects and Irregular Maintenance schemes to the expected quality standards, on time and within budget.
- Adhere to University and Estates Office policies & procedure
The Apprentice Surveying Technician will report directly to the Senior Project Manager and will have a key role within the Estates Office and wider University in delivering successful projects in line with our core values.
The Estates Office values are actively promoted and underpin all our work:
As a proactive team member, the Apprentice Surveying Technician will consistently strive to deliver successful projects in accordance with Estates Office policies and guidelines, including the University’s Sustainability Strategy.
Ensure that an understanding of the importance of GDPR and confidentiality is applied when undertaking all duties.
Abide by the University’s policies on Health & Safety and Equality & Diversity
Required Knowledge, Skills, Qualifications, Experience
Core Behavioural Competencies
- Analytical: Systematic in their approach to understanding a problem
- Customer Focused: Considerate of the needs of users and stakeholders
- Collaborative: Able to work as part of a team and with a wide variety of stakeholders
- Effective communicator: Ability to build relationships based on common understanding
- Flexible: Capable of adapting to changing circumstances and expectations
- Honest: Truthful in the dealings with colleagues, staff and students
Full competence on completion of the apprenticeship for the Surveying Technician will be demonstrated by delivery and understanding of:
- Good understanding/keen interest in the principles of building construction, design solutions and emerging trends; the features of buildings, fabric, structures and components.
- Developing relationships in the workplace with colleagues in the Estates Office, across the University and with customers/clients to achieve objectives.
- Solve day to day problems to ensure the management of capital projects meets objectives and requirements.
- Take responsibility for own development of skills and knowledge.
- Use a variety of methods to identify, collect briefs and communicate technical and other information in a confident and effective manner.
- Must have PC experience in Windows environments, word processing, spreadsheets, e-mail, and working knowledge of Web-enabled applications, database software and web based collaboration tools. An awareness of CAD/Autodesk design and construction software (including Revit and the BIM360 suite) and Common Data Environment (CDE), would be an advantage.
- The ability to work on several concurrent projects and to tight time scales with a determination to deliver projects on time to the necessary quality, within budget and to the satisfaction of customers.
- Be able to liaise and communicate effectively with wider university teams, interest groups and external consultant/contracting teams in a wide range of formats. This includes having a good telephone manner; being friendly, receptive and confident and able to demonstrate tact, discretion and initiative.
Decision Making/Problem Solving
- Deciding on short-term priorities for own work
- Assessing the urgency and significance of incoming enquiries
- Gathering information and providing suitable proposals in response to Brief.
- Provide detailed information to enable design work to be undertaken.
- Develop solutions to a wide variety of design and contractual challenges encountered during the delivery of projects.
- Ability to prioritise effectively the conflicting pressures of longer term planning with short-term demands.
This role is tailored to a RICS career pathway in Project Management and upon completion of the apprenticeship learning objectives the candidate will have the necessary knowledge, skills, abilities and behaviours to continue their career in this chosen pathway. These competencies will be demonstrated by the candidate by sitting and successfully passing the RICS Associate Member (AssocRICS) assessment.
Further details regarding the RICS Project management pathway can be obtained via the following website link;